Essential Responsibilities

• Collaborates with District staff to develop and implement strategic procurement plans for critical services and equipment needed by the District to carry out our core functions.
• Plans, organizes, reviews, and develops necessary documents and contracts for competitive and non-competitive procurements
• Ensures compliance with federal, state, local laws and regulations and District procurement policies and guidelines
• Prepares and coordinates documentation in preparation for FTA Triennial Audits
• Procures rolling stock (buses or ferries) in compliance with FTA regulations
• Procures capital equipment and services essential to operations
• In coordination with project manager and attorney, negotiates and prepares contracts that are highly complex and sensitive in nature
• Maintains complete contract files, ensuring pertinent documents are current and all auditable contract records are included
• Consults with District attorneys on contract wording and other legal issues
• Works with project manager in the administration of the contract throughout its duration, including developing amendments and change orders, exercising options and contract close-out.
• Coordinates and facilitates pre-solicitation conferences and explains requirements and process as needed.
• Reviews proposals/bids and requests for additional information and clarification as needed
• Coordinates and facilitates selection committee meetings and explains and enforces selection process
• Participates in resolving contract disputes
• Conducts cost and price analyses for products and services.
• Participates in procurement department initiatives and takes lead as assigned for projects
• Collaborate with other transit and public agencies to develop cooperative procurements
• Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service
• Performs additional related duties as assigned
• Regular and reliable performance and attendance is required

Required Knowledge, Skills and Abilities

Working knowledge of:

• Applicable state, federal (Federal Transit Administration Third Party Contracting Guidelines), local laws, rules and regulations governing public agency procurement and contract administration principles, practices, and terminology

Ability to:

• Forecast demand, analyze market conditions and sources to develop short and long-term procurement strategies
• Interpret and apply District policies and procedures to contract documents
• Plan and work on multiple contracts, set priorities and meet critical deadlines with interruptions
• Take initiative and exercise sound judgment within established guidelines
• Maintain professionalism while under extreme pressure, tight deadlines, or handling difficult situations
• Develop and maintain cooperative, effective, productive and tactful working relationships with District staff, attorneys and the general public
• Demonstrate strong organizational and analytical skills
• Demonstrate excellent oral and written communication skills
• Demonstrate proficient use of personal computer and software applicable to the work; and use computerized inventory and purchasing systems
• Demonstrate excellent oral and written communication skills
• Follow the safety and health rules and safe working practices applicable to the job

Minimum Qualifications

Education and/or Experience:

• Bachelor's degree in Business or Public Administration or a closely related field; additional position related experience may be substituted on a year per year basis in lieu of degree
• Three years' recent full-time position related procurement experience with the responsibility of preparing complex solicitation documents and contracts
• Public Agency experience is desirable
• Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (CPSM) or equivalent certification preferred.

Required License:  

• Desirable to possess and maintain a current, valid California driver's license and satisfactory driving record; Position occasionally travels to other District offices and to meetings using District vehicles

Physical Requirements:  

Mobility to work in a typical office setting. Vision to read printed materials and a computer screen. Hearing and speech to communicate in person and over the telephone. Routine use of computer, telephone and other office equipment. Ability to travel to District facilities.

APPLICATION PROCEDURE:

FAILURE TO MEET ANY OF THE REQUIREMENTS STATED BELOW

MAY RESULT IN REJECTION OF YOUR APPLICATION

TO APPLY: www.goldengate.org/jobs

Applicants must apply online by the deadline date. Applications received after the deadline will not be considered.

For directions and general information, visit our website www.goldengate.org.

The District’s primary and official means of application notification is via EMAIL. Thus, applicants are advised to check their email for their application status updates.

THE FOLLOWING DOCUMENT(S) MUST BE SUBMITTED AT TIME OF APPLICATION:

1. GGBHTD Online Employment Application
2. Cover Letter demonstrating applicable work experience
3. Resume demonstrating applicable work experience
4. Supplemental Questionnaire (Attach to your online application)
5. Evidence of a 4-year college degree or a written statement detailing additional experience in lieu of the education requirement

THE SELECTION PROCESS FOR THIS POSITION may include:

• Oral Panel Interview
• 2^nd Round Interview
• Skills Test
• Background/Employment/Security Investigation

***The District will invite ONLY those candidates whose qualifications MOST CLOSELY MATCH the position requirements to continue in the selection process. 

11/19/2019 LG