The Manager, Materials and Inventory Control manages, directs, supervises, and coordinates the processes, procedures, and operations of the Stores department within the Bus Maintenance Department. This position is responsible for the maintenance of the computerized inventory management system, management of inventory levels of consumable materials, parts, and supplies. Oversee ITS, facilities, and running repair maintenance programs in support of departmental goals. Manages unionized and administrative employees located in two separate locations (storerooms).
EXAMPLES OF ESSENTIAL FUNCTIONS:
Assumes full responsibility for all departmental services and activities to include warehouse (stores) management, inventory control, planning, procurement, administration, and warranty processing. Oversees, recommends, and administers policies and procedures for material and inventory controls including Warranty Administration. Coordinates excess/obsolete inventory for disposition.
Manages and participates in the development and administration of the Stores Annual Operating and Capital budgets in support of funds needed for capital parts, warehouse equipment, supplies and contractual services.
Plans, organizes, and assigns inventory checks and monthly cycle counts; develops, modifies, and implements procedures that improve warehouse operations. Directs annual physical inventory activities with internal departments and contracted outside 3rd party agency.
Responsible for managing personnel matters including hiring, training, motivating, and evaluating assigned employees. Assigns appropriate services, staffing level, and internal operations of District’s Parts Storerooms, as well as establishing and monitoring applicable District/Division/Department policies and procedures.
Manages the District’s warranty claim administration process, by directing and supervising the Warranty Analyst. Establishes goals and objectives.
Experience managing represented employees with knowledge of collective bargaining agreements.
Ability to manage multiple inventory locations preferred.
EXAMPLES OF DUTIES:
Forecasts, plans, purchases, and monitors order quantities, product lead-times, vendor performance, and product quality and reliability. Determines appropriate inventory levels (min/max) in support of Inventory Budget. Conducts evaluations for alternate sources of supplies, performs lead-time analysis of deliveries, and initiates follow-up (expediting) action for supplies and services.
Performs and compiles part analyses, usages reports, and inventory carrying cost. Insures proper level of parts for no-revenue vehicles. Identifies obsolete/excess inventory items and coordinates the return of materials to vendor or for disposition. Assigns priority handling for procurement of material urgently needed or emergency parts to appropriate Stores locations.
Evaluates the material management operations processes and procedures for effectiveness, such as receipt, storage, and distribution of material, parts, and supplies; reviews and evaluates the computerized Material Management inventory system and recommends modifications for effectiveness, accuracy, and efficiency improvements.
Collaborates with vendors, service suppliers, and manufacturers to evaluate products and discuss specifications and requirements to make recommendations to the Director, Maintenance. Collaborates with the Bus Contract Administrator to prepare and review material for bid specifications. Participate in new vehicle procurement specification.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS: Sufficient education, training, and Supply Chain experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and ability to perform this job is typically obtained through but not limited to:
Associates degree, certificate in Supply Chain, Business Management, supervision, public administration, or closely related field.
Five years of experience in an automated materials management system and procurement functions.
Three years of experience supervising personnel engaged in supply chain functions, inventory management, physical distribution, and purchasing activities, or a combination of education and experience demonstrating the ability to successfully perform the essential functions of this position.
Two years computer experience (MS Office, Adobe, and SAP) required.
The San Mateo County Transit District is the administrative body for the principal public transit and transportation programs in San Mateo County: SamTrans bus service, including Redi-Wheels paratransit service, Caltrain commuter rail and the San Mateo County Transportation Authority.